3rd ESTRO Physics workshop - Science in development

Budapest, Hungary

Science in Development

After the success of the last two editions of the ESTRO physics workshop, Science in development, the ESTRO Physics Committee is delighted to announce the third edition to be held in the city of Budapest, Hungary, beginning 09:00 am Friday 25 October and ending 16:15 pm Saturday 26 October 2019. 

This workshop offers opportunities beyond what ESTRO offers in educational and scientific meetings. It aims at facilitating scientific and professional networking opportunities within the ESTRO physics membership, physicists working in other areas and furthermore, and to create close interaction with developers in companies. It is the perfect forum to share projects in their very initial state, that would benefit from discussions with colleagues We believe that by promoting these interactions we will capture scientific developments that could be applied and have a real impact on the cure for cancer.

The Physics committee reminds potential participants that:

  • The workshop is neither a regular meeting based on invited talks and proffered papers, nor a teaching course.

  • The aim of the Physics workshop is to facilitate scientific and professional networking opportunities within the ESTRO physics membership, with physicists working in other areas and with developers in companies.

  • The program will often combine invited talks by leading scientists as well interactive participation by delegates through short pitches to share thoughts, and work in progress on the topic theme.

  •  Participants register for one single topic. The number of participants per topic will be limited to stimulate   lively discussion and  guarantee interaction 

As the aim of the workshop is to promote collaboration between participants, each topic will have ample time for discussion facilitated by the moderators, who drive the discussion to reach deliverables at the end of the workshop and provide a list of possible future actions on their topic to move it forward. Concrete outcomes may e.g. be initiatives for new collaborative research or writing together a scientific paper or guideline. We hope that, as in previous editions, the workshop will contribute to establishing long term collaborations through ESTRO.

For this year the topics offered are:

  1. Computational methods for clinical target volume definition
    Chairs: Jan Unkelbach & Ben Heijmen 

  2. Multi-source data fusion for decision support systems in radiation oncology: opportunities, methodologies, standardizations and clinical translation   
    Chairs: Alberto Traverso & Kathrine Røe Redalen

  3.  Implementation/commissioning/QA of artificial intelligence techniques 
    Chairs: Wouter van Elmpt & Dirk Verellen

  4.  Clinical applications and quality assurance of surface guided radiation therapy 
    (in collaboration with AAPM)
    Chairs: Vania Batista & Hania Al-Hallaq

  5. Plan Quality assessment: dose distribution and robustness metrics  
    Chairs: Christian Rønn Hansen & Lamberto Widesott   

We look forward to your participation.

With warm regards,

Núria Jornet 

Chair, Physics Committee

It is obligatory for all potential participants to fill out the Survey before completing registration for the workshop. Deadline 17 June for those who want to ensure a slot to present their research project.

1. Comutational methods for clinical target volume definition

  • Chairs: Jan Unkelbach & Ben Heijmen 

Among the three radiotherapy target volume concepts - GTV, CTV, PTV - the definition of the CTV has arguably made the least progress. While GTV definition steadily improves through novel biomedical imaging techniques and the PTV shrinks through image guidance, CTV definition is often considered ...

Read the full description here

2. Multi-source data fusion for decision support systems in radiation oncology: opportunities, methodologies, standardizations and clinical translation

  • Chairs:  Alberto Traverso & Kathrine Røe Redalen 

Medical images embed valuable quantitative information (e.g. -omics) that can be extracted and used to support treatment decisions and outcome predictions/evaluations in radiation oncology. Additional sources of information collected during clinical procedures ...

Read the full desciption here

3. Implementation/commissioning/QA of artificial intelligence techniques

  • Chairs: Wouter van Elmpt & Dirk Verellen

Artificial intelligence (AI) techniques such as advanced machine learning and deep learning are currently finding their way into clinical routine practices. There is still an open question on how properly design, validate ...

Read the full description here 

4. Clinical applications and quality assurance of surface guided radiation (in collaboration with AAPM)

  • Chairs: Vania Batista & Hania Al-Hallaq

Surface guided technologies are increasing in use in routine clinical radiotherapy for different purposes (patient positioning, breathing monitoring and/or beam gating). However, no clear guidelines or recommendations are available...‪

Read the full description here

5. Plan quality assessment: dose distribution metrics and robustness

  • Chairs: Christian Rønn Hansen & Lamberto Widesott 

Treatment planning the corner stone of radiotherapy and is continually evolving. This presents a challenge to the medical physicist who needs to develop new knowledge... 

Read the full description here

Sponsoring and advertising

The 3rd ESTRO Physics Workshop presents the opportunity for exhibitors to: 

  • showcase the company's products and services

  • network with decision makers and experts in the field

  • engage in the scientific programme, gain insight into projects in their initial stages and capture scientific development.

Come along and be an integral part in making the 3rd Physics Workshop a success.

Sponsoring opportunities can be found here

For bookings, please click here

Booking procedure:
Bookings open on Tuesday 19 May 2019 at 15:00 CET. Bookings are made on a first-come, first-served basis. 

Contact person:
Hande Yilmaz  
Exhibition administrator  

It is obligatory for all potential participants to fill out the Survey before completing registration for the workshop. Deadline 17 June for those who want to ensure a slot to present their research project.

Online registration

Registering through the ESTRO website is simple and will only take a few minutes. Please follow the instructions included on the electronic registration form before submitting your registration and do not send it again by fax or post. Receipt of registration will be acknowledged electronically.

Event rules and regulations

Whilst participating in our workshops, you are required to comply with any policies or directions (such as but not limited to security, health, and safety regulations) in force at the time of the event, given by or for ESTRO or any other relevant third party, including the person responsible for the premises where the workshops take place or any competent authority. You must wear your badge at all times. Your badge is strictly personal and may not be transferred to another person or modified. ESTRO accepts no responsibility for any belongings you may bring to the workshops. Bringing such belongings is at your own risk.  

Payment information

Payments can be made by credit card through our secured website. For all questions concerning registration and payments, please contact: events@estro.org

Registration fee

Reduced fees apply when the payment is received before specific deadlines: 

• Early registration rate deadline: 22 August 2019

• Late registration rate deadline:  10 October 2019

Please note that in order to benefit from the member price, you must renew your membership for 2019 before registering to the conference. The membership renewal should be done at least 3 days before the early or late deadlines. The membership internal processing and approval process might take up to maximum 3 working days. 

 

FEES INCLUDING 27% VAT

Fees

Early fee

Late fee

RTT/In-training/student/emerging countries

300,00 €

375,00 €

Member

400,00 €

500,00 €

Non-member

500,00 €

625,00 €

 

Reduced fees apply to:

  • Students who are ESTRO members upon provision of a valid student card, institute letters are not accepted.

  • ESTRO In-training members. Members with specialty RTT may register at In-training fee.

  • ESTRO members from emerging countries may register at a reduced rate. Emerging country rate applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available here

Cancellation of registration

In case of cancellation, a full refund of the registration fee minus handling charges of 15% may be obtained up to 3 months before the meeting. Between 3 months and 1 month before the meeting, the refund will amount to 50% of the fee.  No refund will be possible if the cancellation is postmarked less than one month before the start of the workshop.  

Insurance

ESTRO does not accept liability for individual medical, travel or personal insurance. In the event of unforeseen or serious circumstances beyond its control, ESTRO shall be entitled to cancel or modify the dates of the event. Delegates shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change. All delegates are urged to take personal travel insurance. ESTRO will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatsoever,unless there has been a fault, intent or deliberate recklessness on the part of ESTRO. ESTRO shall not be held responsible in the event of poisoning or food intoxication during the event.  

For all questions concerning registration and payments, please contact us.

NB: No onsite registration is foreseen!

Venue

Hotel Mercure Buda
Krisztina krt. 41-43
Budapest
Hungary 

Accomodation

Rooms can be booked at the Hotel Mercure Buda:

Accommodation booking form   

For questions regarding accommodation, please contact the hotel directly:  h1688-sb1@accor.com

Have a look at our Science activities