Anna Kirby (UK) & Yasushi Nagata (JP) – Co-Chairs of the Congress

• Manuel Lopez (PH) & Vincent Grégoire (FR) – Co-Chairs Interdisciplinary SAG
• Shigekazu Fukuda (JP) & Victor Hernandez (ES) – Co-Chairs Physics SAG
• Bartosz Bak (PL) & Yao Guaorong (CN) – Co-Chairs RTT SAG

INTERDISCIPLINARY SAG

Manuel Lopez (PH) & Vincent Grégoire (FR) – Co-Chairs

Muthukkumaran Thiagarajan (MY), Melvin Chua (SG), Karin Haustermans (BE), Sarbani Ghosh (IN), Dora Kwong (CN)

PHYSICS SAG

Shigekazu Fukuda (JP) & Victor Hernandez (ES) – Co-Chairs

Chandrasekharan Senbagavadivoo Sureka (IN), Marianne Aznar (UK), Marco Schwarz (US), Sharon Flynn (AU), Jenny Bertholet (CH)

RTT SAG

Bartosz Bak (PL) & Yao Guorong (CN – Co-Chairs

Taeyoon Kim (KR), Sharon Wong (SG), Filipe Moura (PT), Elizabeth Forde (IE)

Abstract submission: 10 January - 6 March 2024

Early registration : 17 April 2024

Late registration : 24 July 2024

The interactive congress format will be a platform for participants to learn from each other by embracing the diversity of clinical practices and exploring the development of common solutions to optimise radiotherapy treatment and care for all patients. The scientific programme will have three components: an interdisciplinary, a medical physics and an RTT track dealing with topics of interest to the different radiotherapy disciplines. Highlights of the clinical track include symposia on combining radiotherapy with immunotherapy, management of nasopharyngeal carcinoma and the use of AI in daily practice alongside updates on hot topics in the management of breast, oral cavity, lung and cervical cancers. The physics track includes a panel discussion on adaptive workflows, pitch sessions on global medical physics education and dosimetry audits, alongside teaching lectures on how to get published and on dose accumulation. RTT track highlights include symposia on role development, leadership and management in radiation oncology, cultural perspectives on patient-reported outcomes, innovations in imaging protocols and how to retain the workforce.

The fee for ESTRO Meets Asia is the same for both ESTRO members and non-members.

*Emerging countries are listed by the World Bank listing and you can check the list in here. The participants from emerging countries are offered a preferential rate.  

**In-Training to be eligible for the fee, please send to events@estro.org  a letter from your head of department mentioning that you are currently in training.

**Student to be eligible for the fee, please send to events@estro.org a copy of your valid student card. 

Payment

The payment for web booking is processed securely through a credit card or direct debit card (nomal bank card). If you'd like to pay with bank transfer, please send all your complete requests and details to events@estro.org.

Insurance 

The organiser does not accept liability for individual medical, travel or personal insurance. Participants are strongly advised to take out their own personal insurance policies.

Cancellation and Refund

You may cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 1 month before the congress. Any cancellation request received within 1 month before the date of the congress will not be eligible for a refund. Please send an email with your request to events@estro.org.

Registration Policy

We invite you to read the Terms and Conditions of our Registration policy and Sale & Service Policy.

Abstract submission is now closed. The deadline for submission was 6 March 2024, 23:59 CET.

For any enquiries, please email abstracts@estro.org.

Venue 

Kuala Lumpur Convention Centre

Kuala Lumpur City Centre, 50088 Kuala Lumpur

Malaysia

How to Get to the Convention Centre 

Travelling to Malaysia

Beginning 1 January 2024 all foreign citizens travelling to Malaysia are required to complete the Malaysia Digital Arrival Card (MDAC) three (3) days prior to arrival, except:

•  Citizens of Singapore
• Diplomatic and Official Passport holders
• Malaysian Permanent Residents and Long Term-Pass holders;
• General Certificate of Identity (GCI) Brunei Darussalam holders;
• Brunei Malaysia Frequent Traveller Facility holders; vi. Thailand Border Pass holders; and
• Indonesia Cross-Border Travel Document (PLB) holders.

MDAC must be submitted to this link: https://imigresen-online.imi.gov.my/mdac/main

Monitoring the Global Monkeypox Outbreak

At ESTRO, we prioritize the safety and well-being of our participants. We are closely monitoring the global developments related to the monkeypox outbreak. Our team is committed to staying informed with the latest updates to provide accurate and timely information to our community.

For those planning to attend events or travel to Kuala Lumpur or other parts of Malaysia, we strongly recommend staying updated on the current health measures and situation. Please consult the following reliable sources for the most up-to-date information:

• World Health Organization (WHO) – Monkeypox Information
• Malaysian Authorities Website

We encourage all participants to regularly check these resources to stay informed and take the necessary precautions.

Accommodation

GMTC is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of the ESTRO meets Asia 2024 Conference.

As the official accommodation partner, GMTC offers highly dedicated customer service and professional support for all your accommodation needs.

WARNING

There are an increasing number of fraudulent websites impersonating ESTRO Meets Asia 2024, and we would like to warn all participants to be aware of possible scams and strongly advise that you only use the official housing partner, GMTC, when making reservations.

An exhibition featuring equipment and medical publishers will be held in the Exhibition area. The exhibition will open on Friday 23 August with the Networking evening and will remain open to the visitors from Saturday to Sunday. Entrance is free for all registered participants. Companies and publishers who would like to participate in the exhibition may obtain more detailed information from the ESTRO Office.

Please find here:

• Exhibition Floorplan
• Rules & Regulations 
• Technical Manual
• Exhibitor Manual
• Onsite Advertising Catalogue

Logistics

• Shipping Guidelines
• Material Handling and Freight Information Form
• Stand Contractor Form
• Unloading/Reloading Schedule Form

Booking Forms:

• Exhibition Space Rental Booking Form
• Satellite Symposium Booking Form
• Advertising Booking Form

If you have any questions about the exhibition & sponsorship opportunities, please contact:

Hande Van Gestel

hyilmaz@estro.org