Madrid, Spain

ESTRO 2021

Registrations for the live event are now open
Programme hours are CET

It is my privilege and great pleasure to invite you to ESTRO 2021 which will take place 27-31 August 2021 in Madrid, Spain.

We are all very eager to meet face-to-face again, to network and share. To make this happen, while ensuring the safety of our community, we have opted for a blended congress format of an in-person programme in Madrid enhanced by a digital component providing access to online material. We want to provide you with the best possible congress experience under all circumstances, and to foster broad and continuous participation.

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Scientific programme committee


Ben Slotman (NL) Chair of the congress and Chair of the interdisciplinary track

  • Brita Singers Sorensen (DK) Chair, SAG Radiobiology
  • Wouter van Elmpt (NL) Chair, SAG Radiation Physics
  • Maria Antonietta Gambacorta (IT) Chair, SAG Clinical Radiotherapy
  • Yat Man Tsang (UK) Chair, SAG Radiation Therapy
  • Jenny Bertholet (UK) Chair, Young track
  • Sophie Perryck (CH) Chair, Young track

Martin-Immanuel Bittner (UK), Cyrus Chargari (FR), Umberto Ricardi (IT), Karin Haustermans (BE), Bradley Pieters (NL), Marc Vooijs (NL), Catharine Clark (UK), Bartosz Bak (PL), Michael Baumann (DE), Jens Overgaard (DK), Daniel Zips (DE), Sara Faithfull (UK), Daniela Thorwarth (DE)

SAG FOR RADIATION PHYSICS

Wouter van Elmpt (NL) Chair
Marianne Aznar (DK), Catharine Clark (GB), Claudio Fiorino (IT), Eduard Gershkevitsh (EE), Ben Heijmen (NL), Aswin Hoffmann (DE), Nuria Jornet (ES), Guillaume Landry (DE), Eirik Malinen (NO), Ludvig Muren (DK), Tufve Nyholm (SE), Uwe Oelfke (GB), Kari Tanderup (DK), Daniela Thorwarth (DE), Uulke van der Heide (NL), Dirk Verellen (BE)

SAG FOR CLINICAL RADIOTHERAPY

MA Gambacorta (IT) Chair
Pierre Blanchard (FR), Eric Deutsch (FR), Dorota Gabrys (PL), Cihan Gani (DE), Karin Haustermans (BE), Morten Høyer (DK), Hans Langendijk (NL), Anne Laprie (FR), Pedro Lara (ES), Cecile Le Pechoux (FR), Icro Meattini (IT), Ursula Nestle (DE), Claus Roedel (DE), Esther Troost (DE), Henrike Westerveld (NL)

SAG FOR RADIATION THERAPY

Yat Man Tsang (UK) Chair
Bartosz Bak (PL), Colleen Dickie (CA), Aileen Duffton (UK), Ingrid Kristensen (SE), Mirjam Mast (NL), Filipe Moura (PT), Laura Mullaney (IE), Sophie Perryck (CH), Maddalena Rossi (NL), Michael Velec (CA), Bernd Wisgrill (AT)

SAG FOR RADIOBIOLOGY

Brita Singers Sørensen (DK) Chair
Kerstin Borgmann (DE), Anthony Chalmers (UK), Rob Coppes (NL), Anna Dubrovska (DE), Heidi Lyng (NO), Laure Marignol (IE), Francois Paris (FR), Navita Somaiah (UK), Peter Van Luijk (NL), Marc Vooijs (NL), Marie-Catherine Vozenin (CH)

YESTRO

Jenny Bertholet (UK) Sophie Perryck (CH) Chairs
Jean-Emmanuel Bibault (FR), Martin-Immanuel Bittner (UK), Cyrus Chargari (FR), Ludwig Dubois (NL), Pierfrancesco Franco (IT), Jolien Heukelom (NL), Laura Mullaney (IE), Steven Petit (NL), Kathrine Røe Redalen (NO), Mateusz Spałek (PL)

ESTRO will organize a blended congress, in this way attendees are given the opportunity to attend the congress live in Madrid, or in a digital setting from a location at their preference.
 

ESTRO 2021

Live event
Registrations are now open

Online event
Registrations will open soon

Pre-meeting courses & Contouring workshop

  • 5 Pre-meeting courses and 5 Contouring workshops will be organized

 

ESTRO 2021

  • Access to the annual congress on site, its scientific programme and networking opportunities with peers and experts

 

  • Access to the poster area, to the poster sessions
  • Access to the annual congress scientific programme streamed live

 

  • Access to the digital poster platform and the opportunity to interact with the authors digitally

 

MyESTRO portal

  • Access to the webcasts of the event via the MyESTRO portal (according to your membership grade)
  • Access to the webcasts of the event via the MyESTRO portal (according to your membership grade)

Exhibition area

  • An exhibition featuring equipment and medical publishers will be held in the Exhibition area
  • Access to the industry symposia
 
 

Abstract submission: 8 March 2021

Late breaking abstract submission: 19 April to 5 May 2021

Early registration deadline: 26 May 2021

Late registration deadline: 27 July 2021

Desk registration: As of 28 July 2021

Late-breaking abstract submission opened on 19 April. The deadline to submit a late-breaking abstract is 5 May 2021, 23:59 CEST. Abstracts submitted for late-breaking abstract must note/fulfil the following:

  • The work and/or update must be novel, ground-breaking, of high significance, evidence-based and with scientific merit.
  • The work and/or update must be original and not previously published or presented at any other scientific meeting.
  • The abstract must present timely findings which were not available at the time of the deadline (8 March 2021).
  • The late-breaking abstract deadline is not intended to be a second deadline for abstract submissionsA limited number of late-breaking abstracts will be accepted.
  • Submissions will be accepted for oral presentation only.

View the full late-breaking abstract guidelines

 

The regular abstract submission for ESTRO 2021 closed on 8 March 2021 (23.59 HRS CET).The abstract review has now taken place and selection results will be sent to authors early May.

For the Abstract Submission Guidelines, click here.

For a full list of the Topics and Keywords, click here.

Searchable programme

The programme for ESTRO 2021 is available here: searchable programme
* Please note that the programme is subject to change.
* Programme hours are CET.

Registrations for the Live event are now open.

ESTRO members 2021
 can benefit from a substantial discount on the registration fee. To benefit from this member rate, please visit the membership page and become a member 2021 BEFORE proceeding with your order.
 

FULL CONGRESS   [Fee including 21% of VAT]

EARLY RATE

LATE RATE

DESK RATE

IN-TRAINING/RTT*/STUDENT**

300 €

ESTRO MEMBERS EMERGING COUNTRIES***

300 €

365 €

425 €

ESTRO MEMBERS

425 €

665 €

910 €

NON-MEMBERS

790 €

1045 €

1305 €

ONE DAY REGISTRATION

IN-TRAINING/RTT*/STUDENT**

240 €

ESTRO MEMBERS

240 €

350 €

NON-MEMBERS

545 €

ADD-ONS - PRE-MEETING COURSE

IN-TRAINING/RTT/STUDENT

165 €

ESTRO MEMBERS

180 €

240 €

300 €

NON-MEMBERS

240 €

300 €

365 €

ADD-ONS - CONTOURING WORKSHOP

IN-TRAINING/RTT/STUDENT

90 €

ESTRO MEMBERS

120 €

NON-MEMBERS

180 €

ADD- ONS - EACH ADDITIONAL CONTOURING WORKSHOP

IN-TRAINING/RTT/STUDENT

30 €

ESTRO MEMBERS

50 €

NON-MEMBERS

70 €

 

Registrations for the Online event will open soon.

DIGITAL SUBSCRIPTION

IN-TRAINING/RTT*/STUDENT**

240 €

300 €

ESTRO MEMBERS EMERGING COUNTRIES

300 €

365 €

ESTRO MEMBERS

425 €

665 €

NON-MEMBERS

790 €

1045 €


Registration deadlines

  • Early registration deadline: 26 May 2021
  • Late registration deadline: 27 July 2021
  • Desk registration: As of 28 July 2021
     

* To register as a student you should be an ESTRO member and send a copy of your valid student card to events@estro.org before completing the registration. Institute letters are not accepted.

** ESTRO Members with specialty RTT may register at the RTT fee.

*** Members from emerging countries may register at a preferential rate. Emerging country fee applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available.

Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 2 months before ESTRO 2021, i.e. until 27 June 2021. Between 27 June and 12 August 2021, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 12 August 2021.

5 pre-meeting courses will be organised before the congress. Please find below the different topics:

  • Interdisciplinary
  • Radiobiology
  • Clinical
  • Physics
  • RTT

FALCON (Fellowship in Anatomic DeLineation and CONtouring) is the multifunctional ESTRO platform for contouring and delineation. For ESTRO 2021 we will be offering 4 tumour specific contouring workshops and one special multidisciplinary contouring workshop especially targeted to RTTs:

  • Brain/CNS Cancer
  • Spine SBRT
  • Small Cell Lung Carcinoma
  • Sarcoma
  • Special Multidisciplinary Contouring Workshop

Venue

IFEMA – Feria de Madrid

Avda. del Partenón, 5

28042 Madrid

Accommodation

Congrex Switzerland is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of the ESTRO 2021 Conference.

As the official ESTRO 2021 partner, Congrex Switzerland offers highly dedicated customer service and professional support for all your accommodation needs. We can offer you great deals in a wide range of hotels in the vicinity of the congress venue and all over the city of Madrid. Early booking is highly recommended as rooms typically sell fast in prime locations.

Hotel reservations for individual participants and small groups can be made online via the below links. Please click on the corresponding button depending on if you want to make an individual booking for yourself or for a small group.

Individual Reservations

Group Reservations (2-8 rooms)

 Click here to book one room

 Click here to book several rooms (a maximum of 8 rooms can be booked)


WARNING

There are an increasing number of fraudulent websites impersonating ESTRO 2021 and we would like to warn all participants to be aware of possible scams and strongly advise that you only use the official housing agency, Congrex Switzerland, when making reservations.

Individual Reservations
Participants can book their hotel room online.

Small Group Reservations (2-8 rooms)
Small groups can book their hotel rooms online.

Group Reservations (from 9 rooms on)
Group bookings (9 rooms and up) cannot be made online as different terms and conditions apply. For further information, up-to-date availability and reservation, please contact us at hotel.estro@congrex.com

Location of Hotels
Please view the ESTRO 2021 hotel map for more information on the location of the hotels.

Payment Policy
For online reservations full credit card payment is required. After a successful reservation you will receive a written confirmation by e-mail. When checking out, all extras (mini-bar, telephone charges, room service, etc.) must be settled with the hotel directly.

Terms & Conditions for contracted hotels
Reservations can only be made online and payment by credit card (Visa, Mastercard) is mandatory.

  • Cancellations

For cancellations made before 14th June 2021, a handling fee of EUR 60.00 applies. Cancellations received after 14th June 2021 will be charged in full.

Cancellations of individual nights (i.e. date changes) are also considered as cancellations and will be charged as such.

Requests for refunds may be considered after the conference if the room has been resold (either by Congrex or the hotel).

  • Name Changes

Changes can be made via Congrex Switzerland at hotel.estro@congrex.com and are subject to a handling fee of EUR 30.00.

Terms & Conditions for accommodation listed by our online partner Expedia
For bookings of accommodation with the Expedia Affiliate Network logo, the terms and conditions stated on the hotel voucher and in the hotel description apply.

For enquiries, please contact the official accommodation partner:
Congrex Switzerland Ltd.
Reinacherstrasse 131
CH-4053 Basel
Tel: +41 61 686 77 94
Fax: +41 61 686 77 88
E-Mail: hotel.estro@congrex.com         

An exhibition featuring equipment and medical publishers will be held in the Exhibition area. The exhibition will open on Friday evening with the Networking evening and will remain open from Saturday to Monday. Entrance is free for all registered participants. Companies and publishers who would like to participate in the exhibition may obtain more detailed information from the ESTRO Office.

Please find here :

Bookings forms for:

Exhibition Space Rental

Satellite Symposium

Advertising & Sponsoring Opportunities

 

Contact person:
Hande Van Gestel
Exhibition Project Manager
T: +32 (0) 2 775 90 18
M: hyilmaz@estro.org

 

 

Extra information