ESTRO 2020 (new date)

Vienna, Austria

 

Please find below the Frequently Asked Questions  linked to the ESTRO 2020 reschedule.

 I want to keep my registration to ESTRO 2020. What should I do?

If you plan to attend ESTRO 2020 this summer, no action is required on your side. As a registered participant, your registration will automatically be transferred to the re-scheduled congress.

We have selected the new dates in July/August to maintain the high level of quality of the scientific programme:

  • If you registered for the full congress in April, you will have access to the full congress in July-August
  • If you registered for a specific day of ESTRO 2020, you will have access to the same day in the new planning.

The same policies apply to participants who have taken a combined ticket for ESTRO 2020 and WCB as well as to those who have only registered to the WCB.

I cannot attend ESTRO 2020 on the new dates. What should I do?

If the registration you bought for ESTRO 2020 is no longer a good fit for the new dates, you have three options: you can change the type of registration; you can swap with a colleague; you can cancel your registration.

  • If you are registered for the full congress in April but are no longer able to attend all days in July/August, you can change your status into a one-day or a two-days registration. ESTRO will reimburse the price difference.
  • Swap with a colleague – If you cannot attend, you can transfer your participation to one of your colleagues who would like to join ESTRO 2020. This option is only valid if your colleague comes from the same institution and can access the same fee category (e.g. in training member/student/RTT, ESTRO member, Non ESTRO Member, etc.). More information on registration fees can be found on the ESTRO website.
  • Cancel my registration – You can cancel your registration and get a full refund of the registration fee minus handling charges of 15%. This option is available until 3 months before ESTRO 2020, i.e. until 30 April 2020. Between 3 months and 1 month before ESTRO 2020, the refund will amount to 50% of the registration fee. No refund will be possible if the cancellation is postmarked after 30 June 2020.

I cancelled my registration to ESTRO 2020 before it was postponed and I have not been refunded yet. Can I register again?

Of course! If your registration hasn’t been refunded yet, you can notify us at events@estro.org and we will transfer your registration to the new dates.

I cancelled my registration to ESTRO 2020 before it was postponed and I have already been refunded. Can I register again?

If you have already been reimbursed, we can reactivate your registration and send you a new invoice. If you can attend only one or two days, you can change your registration into a one-day or a two-days attendance, and we will send you a new invoice for the remaining balance. You can notify us at events@estro.org and we will process your request.

I have made travel and accommodation arrangements to attend ESTRO 2020 in April. What should I do?

If not done so yet, please re-book or cancel your flights and hotel bookings for April before the date of departure (subject to the terms and conditions of your airlines and hotels). 

When re-booking or cancelling, you should mention the following sentence:

“ ESTRO 2020 was postponed due to a decision of the Austrian government to ban all indoor events of more than 100 people. The doctrine of frustration of the contract applies (main purpose of travel is no longer valid) and therefore I kindly ask for cost-free re-booking”.
Several airlines offer flight changes free of charge.

Will ESTRO extend the deadline for the submission of abstracts in light of the ESTRO 2020 new dates?

No, abstract submission was closed on 23 October 2019 and the late breaking abstract submission on 15 January 2020. Although ESTRO 2020 is postponed, the programme will not undergo any changes. Presentation of accepted abstracts will be postponed to the new dates (read more about presentation formats in this page).

However, submission of digital posters (Presentation format: Poster Highlight, Poster Discussion and Poster) in the ESTRO subsidised platform (PosterSessionsOnline) will be postponed to 20 July 2020.

 

It is my privilege and great pleasure to invite you to ESTRO 2020 that will take place 3-7 April 2020 in Vienna, Austria. 

We are pleased that this year the World Congress of Brachytherapy will take place adjacent to ESTRO 2020 from 2-4 April 2020 in the same venue as ESTRO 2020.

ESTRO is a multi-professional society focusing on radiation oncology as a core component of high- quality, multidisciplinary cancer treatment, in partnership with other oncology societies.

[see more]

 

Scientific programme committee

  • Chair of the congress: Umberto Ricardi (IT)

Scientific Advisory Group (SAG) chairs:

  • Ben Slotman (NL), Chair of interdisciplinary track
  • Heidi Lyng (NO), Chair, SAG Radiobiology
  • Eduard Gershkevitsh (EE), Chair, SAG Radiation Physics
  • Esther Troost (DE), Chair, SAG Clinical Radiotherapy
  • Aileen Duffton (UK), Chair, Radiation Therapy
  • Jolien Heukelom (NL), Chair, Young track
  • Steven Petit (NL) ,Chair, Young track
  • Bradley Pieters (NL), Chair, World Congress of Brachytherapy
  • Members: Ludwig Dubois (NL), Pierfrancesco Franco (IT), Yolande Lievens (BE), Anthony Chalmers (UK), Marco Schwarz (IT), Karin Haustermans (BE), Filipe Moura (PT), Christian Kirisits (AT), Michael Baumann (DE), Jens Overgaard (DK), Pierre Blanchard (FR), Ludvig Muren (DK), Michelle Leech (IE)

Read the full list of SPC members

 

Accreditation

The ESTRO 2020, Vienna, Austria, 03/04/2020-07/04/2020 has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) with 21 European CME credits (ECMEC®s).

Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity. Through an agreement between the Union Européenne des Médecins Spécialistes and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 CreditsTM. Information on the process to convert EACCME® credit to AMA credit can be found at www.ama-assn.org/education/earn-credit-participation-international-activities.

Live educational activities, occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC®s are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.

 

Conference secretariat

ESTRO Office 
Rue Martin V, 40 
1200 Brussels 
Belgium

General queries: contact us

Abstract queries: contact us

  • Abstract submission: 23 October 2019

  • Early registration: 14 January 2020

  • Late abstract submission: 15 January 2020

  • Late registration: 15 July 2020

WARNING

FRAUDULENT WEBSITES AND AGENCIES
We are aware that a number of service providers have contacted companies who have supported our events and/or participants to offer hotel reservation services. Additionally, we are increasingly being confronted with fake websites which seem to relate to congresses but have not been commissioned or authorised by ESTRO neither their PCO Mondial Congress & Events. Therefore we strongly recommend ignoring these calls (and/or emails) and NOT PROVIDING credit card details.

 

Venue

Reed Messe Vienna GmbH
Congress Center
Messeplatz 1
A-1021 Vienna, Austria
ESTRO 2020 main entrance: Hall D
Metro stop: Krieau

Accomodation

 

Mondial Congress & Events has been appointed the official hotel provider for the congress.

HOTEL BOOKING FOR INDIVIDUAL PARTICIPANTS  

Make your reservation via the online booking website: https://mondial.eventsair.com/estro2020/hotel

HOTEL BOOKING FOR GROUPS 
Group hotel bookings for 4 or more delegates are made via a group booking form.

Please contact Mondial Congress & Events, to arrange details and obtain the forms.

Carola Precht & Tina Maria Wögerbauer

estro2020@mondial-congress.com
Mondial GmbH & Co KG
Mondial Congress & Events
Operngasse 20B, 1040 Vienna, Austria
Tel: +43 (0)1 588 04 172
www.mondial-congress.com

 

  

Registration fees for ESTRO 2020 only or ESTRO 2020 & WCB

Reduced fees apply when the payment is received before specific deadlines:

Late registration: 15 July 2020 (23:59 CET)

Desk registration: as of 16 July 2020 (00:01 CET)

Fees including 20% VAT

 

Early

Late

Desk

Full congress

In-training member/student*/RTT**  

320€

ESTRO members from

emerging countries***

380€

 

ESTRO member

460€

700€

880€

Non ESTRO member

770€

1.000€

1.250€

One day pass

1 day in-training member/student*/RTT**

260€

1 day ESTRO member

260€

380€

1 day non ESTRO member

530€

Pre-Congress courses

In-training member/student*/RTT**

170€

ESTRO member

200€

260€

325€

Non ESTRO member

260€

315€

380€

Contouring workshop

In-training member/student*/RTT**

100€

ESTRO member

130€

Non ESTRO member

195€

Each additional Contouring Workshop

In-training member/student*/RTT**

30€

ESTRO member

50€

Non ESTRO member

60€

 

*To register as a student you should be an ESTRO member and send your valid student card to events@estro.org BEFORE completing the registration. Institute letters are not accepted.
** ESTRO Members with speciality RTT may register at the In-training fee.
*** Participants from emerging countries may register at a preferential rate BEFORE 15th July 2020. After this date the desk fee will apply. Emerging country rate applies to individuals from low-income and lower-middle-income economies according to the World Bank listing available at:http://data.worldbank.org/about/country-classifications/countryand-lending-groups

CANCELLATION OF REGISTRATION In case of cancellation, a full refund of the registration fee minus handling charges of 15% may be obtained up to three months before the meeting. Between three months and one month before the meeting, the refund will amount to 50% of the fee. No refund will be possible if the cancellation is post marked after 15th July 2020.

Which fields?

Interdisciplinary, Physics, RTT, Radiobiology:

OAR ON HEAD AND NECK CANCER

Friday 31st July 2020 | 10:30 – 12:30

Repeated on Monday 3rd August 2020 | 13:30 – 15:30

SARCOMA

Friday 31st July 2020 | 13:30 – 15:30

Repeated on Sunday 2nd August l 2020 | 10:30 – 12:30

CNS CANCER

Saturday 1 August 2020 | 10:30 – 12:30

Repeated on Monday 3 August  2020 | 10:30 – 12:30

SPECIAL MULTIDISCIPLINARY CONTOURING WORKSHOP

Sunday 2nd Augustl 2020 | 13:30 – 15:30

Abstracts are selected for one of the following presentation formats:
 

Oral presentation: abstracts selected for oral presentation are presented at one of the proffered paper sessions scheduled in the programme.

Poster: abstracts selected as poster will be presented in one of the following three presentation formats:

  • Poster Highlights: Poster (in printed version) is mounted on the designated poster panel in the poster area. The poster is presented/discussed verbally during a Poster Highlights session in the poster area at the poster grouping of the designated topic. These sessions will be led by two chairpersons. The authors of the selected posters will visit all the posters within each group (topic), along with the session chairs and participants. Each author will present his/her poster verbally in 5 minutes, followed by 3 minutes for discussion. Authors of the abstracts selected for a Poster Highlights session must upload an electronic version of their poster and print their poster via the ESTRO subsidised poster platform. More information will be provided in due time.
     
  • Poster Discussion: Poster (in electronic version only) is presented/discussed verbally during a Poster Discussion session. Poster Discussion sessions will take place during the designated coffee breaks. These sessions will be led by two chairpersons. The author will present his/her poster verbally around a station where the posters are shown in electronic format in 3 minutes, and then there will be 2 minutes for discussion. Authors of the abstracts selected for a Poster Discussion session must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.
     
  • Poster: Poster (in electronic version only) will be available for viewing at special stations in the congress venue. These posters in electronic format are not discussed by the authors during specific sessions in the programme. However, authors are free to invite interested participants to one of the e-poster stations to explain the poster content during the congress. Authors of the abstracts selected as Poster must upload an electronic version of their poster via the ESTRO subsidised poster platform. More information will be provided in due time.

 

ESTRO welcomes the interest of the press in cancer issues and is happy to provide assistance to journalists attending ESTRO 2020 from 03-07 April 2020, or using the congress website as a resource in their coverage of cancer issues. 

Sunday 2 August 2020, 19:00 hrs, Vienna

The Super Run has now become a not-to-be-missed event at the ESTRO annual meetings.

The initiative is a great occasion for all participants, sporty or not, to join in a  common challenge.

Individual performance or collective effort? This year, you can decide. You will be able to choose to run on your own or to run a relay with teammates.

So, don’t forget to pack your running shoes and start training!

The Super Run in a nutshell:

Principle

5 k individually or 4 x 1,25 k in a team of a maximum of four runners. 

Who can participate?

Everyone! Just choose whether you want to run individually or in a team: Individual run: You and your motivation to push your limits! Relay: Create your team with four members including one leader and have fun together.

Where

The start is 750 m from the front of main door of the ESTRO 2020 congress centre (Messe Wien) at the Rotundenplatz/ Kaiserallee.

When

Kick off at 19.00 hrs on 2 August 2020. 

Fee

Individual race: €20
Team race: €60 per team

Step by step:

1)  Register yourself or your Super Run team: on-line registrations will open now and will be open until Friday 31 July (24.00 hrs).
For registrations on the day of the Run, please go to the Run Village as of 17:30.

2)  Join the Run Village on Sunday 2 August as of 17:30 to pick up your Run bag and t-shirt. Changing rooms will be available.

3)  Then…time to shine!

 

Super Run Awards Ceremony

More info soon to follow.

There is no Super Run without a winner! Therefore we are pleased to invite you to the ESTRO after dinner event where the Super Run price will be awarded to the winner.


Date: 6th of April

Kick-off time: 21h30

Place: Prater Dome Vienna, Riesenradplatz 7, 1020 Wien

Special guests: the Bad Powells

Type: After dinner event

Dress Code: 70's

 

We are looking forward to seeing you there!

ESTRO Anniversary Initiatives

Download the Final Announcement

COVID-19 ESTRO statement